Best Buddies Administrative Coordinator

Summary: Administrative Coordinator works collaboratively with the Program Director to successfully develop, implement, facilitate, and operationalize programming for a faith-based organization in Dallas. The Administrative Coordinator responsibilities include setting and achieving goals and objectives related to the coordination and scheduling of programs/activities/events that include individuals with special needs. The Administrative Coordinator is also responsible for managing, maintaining, and distributing information within the office and at the faith-based organization meetings and events. General administrative responsibilities include answering phones and making follow-up calls, maintaining files, spreadsheets, updating a roster, and support group handouts and supplies. This position includes occasionally acting as a liaison with other departments, selected sponsors, medical and diagnostic providers, IDD community resources, and committees that pertain to special needs programming in order to make recommendations or include additional special needs options necessary to meet the needs of members. 

Essential Job Functions:

  • Performs duties that are instructional and administrative in nature.
  • Deliver direct services to families, teams, or individuals.
  • Provide specialized general assistance for individuals with special needs.
  • Organize and schedules training classes and new volunteer orientation.
  • Occasionally act as a Liaison with other departments, sponsors, medical and diagnostic providers, community resources, and committees.
  • Maintaining the support group welcome packets.
  • Compiling membership literature and parent packets.
  • Updating the year-round calendar.
  • Maintaining the volunteer assignment schedule.
  • Maintaining supplies inventory.
  • Managing data collection sheets.
  • Developing meeting survey.
  • Conduct follow up communication.
  • Compiling recruitment and registration packets.
  • Conducting new volunteer orientation.
  • Maintaining a database.
  • Maintain a specialized portal.

Minimum Qualifications:

  • Bachelors Degree and 2 years of experience or Associates Degree and 4 years of experience
  • Experience must be in relation to specialized assistance for students and/or families with special needs or equivalent

Technical and Professional Skills Needed:

  • Adept in Technology, Organized, Strategic Planning, Detail Oriented, Intermediate Microsoft Office Skills (Excel, PowerPoint, Word), Verbal & Written Communication, Time Management, Resourceful, Anticipate Needs, and Flexible.